IFTA Reporting Done Right, Every Quarter
The International Fuel Tax Agreement (IFTA) requires qualified motor carriers to file quarterly fuel tax returns that reconcile the miles driven and fuel purchased in each jurisdiction. Miss a quarter or file it wrong, and penalties and audits follow.
Kunzler Consulting (KCI) provides comprehensive IFTA support: we collect and input mileage and fuel data from your plants and fleet systems, prepare and file your quarterly returns, and manage annual license renewals and decal distribution. We also keep you compliant with related state programs so nothing slips through the cracks.
What Our IFTA Reporting Service Covers
- Collecting and inputting mileage and fuel data from your systems
- Preparing and filing quarterly IFTA returns
- Reconciling jurisdiction miles and fuel purchases
- Annual IFTA license renewals
- IFTA decal ordering and distribution
- Coordination with related state mileage-tax programs (NY HUT, CT Highway Use, OR weight-mile, KYU, NM WDT)
- Recordkeeping to support audit readiness
Why Fleets Trust KCI With IFTA
Accurate Reconciliation
We reconcile your miles and fuel by jurisdiction so your returns are correct, not just on time.
No Missed Quarters
Every quarterly deadline is tracked and filed for you, avoiding penalties and interest.
Audit Support
Organized records mean you are prepared if a jurisdiction reviews your filings.
What Is Included
- All four quarterly returns prepared and filed with your base jurisdiction
- Zero returns filed for quiet quarters, so an idle period does not become a penalty
- Distance and fuel purchase records reconciled by jurisdiction before filing
- License and decal renewals tracked each year
- Records retained and retrievable if a jurisdiction opens an audit
How The Quarter Actually Runs
We close your quarter in the first week of the filing month, not the last. That leaves room for a missing fuel receipt or a driver who has not turned in trip sheets, instead of finding the gap on the deadline with nothing you can do about it.
Your mileage and fuel data comes to us in whatever form you already keep it. ELD exports, GPS reports, fuel card statements or paper trip sheets all work. We do the reconciliation, flag anything that does not add up, and come back to you with questions rather than guessing.
If the numbers show a pattern worth knowing about, such as fuel consistently bought in the wrong jurisdictions for your lanes, we tell you. That is usually worth more than the filing itself.
IFTA Reporting Services FAQ
How often are IFTA returns due?
IFTA returns are filed quarterly. The deadlines fall at the end of the month following each quarter: April 30, July 31, October 31, and January 31. KCI tracks these dates and files on your behalf.
What do you need from us to file IFTA?
We need your total miles by jurisdiction and your fuel purchase records for the quarter. We can pull this from your fleet or fuel-card systems and your plant records, and we handle the data entry and calculations.
Do you handle IFTA license renewals and decals?
Yes. We manage your annual IFTA license renewal and coordinate ordering and distributing your decals so every qualified vehicle is properly credentialed.
What about states with their own mileage taxes?
We also handle state-specific programs such as New York HUT, Connecticut Highway Use, Oregon weight-mile tax, Kentucky KYU, and New Mexico WDT, so your fuel and mileage compliance is covered everywhere you run.
Ready To Hand Off The Paperwork?
Talk to a compliance specialist about your fleet today. No obligation.